This application procedure is to be followed when applying for the following grants/scholarships: AOSA TAP Fund, Barbara Potter Scholarship Fund, Gunild Keetman Assistance Fund,  Shields-Gillespie Scholarship, and AOSA Diversity Outreach Scholarship. Application information for all other grants and scholarships will be found on the pages linked to those opportunities.

All necessary pages and forms must completed and submitted using the online application (form below) no later than midnight on January 15. Letters of reference must also be completed and submitted online or received by AOSA headquarters by January 15. Incomplete applications or applications that are missing required components will not be considered.

Individuals may apply for more than one scholarship or grant per year, but only one award can be granted. Scholarship and Grant Funds will not be awarded to the same person more than once in three years, even if the application is for a different grant. This rule excludes the Research Grant and the Research Partnership Grant. If a previous scholarship/grant request has been denied, a person may apply again the following year.

The parts of the application include:

Part I: Basic Information – This section includes: personal and school contact information, questions about your membership status in AOSA, and basic grant information. Please answer as completely as possible.

Part II: Curricula Vita (page 2 of online form) – Vita that includes:

  • Professional Experience: List your most recent professional experience first. Include job title and dates of employment.
  • Education: List most recent first. Include dates, degrees earned, and Orff Schulwerk teacher education.
  • Other Professional Activities: Professional Associations, Performing groups, etc.

Part III: Project Description, 1-2 pages – Please describe the nature and purpose of this project, and its immediate and subsequent value to: 1) the low-income population you represent/teach, 2) to you, and 3) to AOSA. Make your statement as complete and concise as possible to help the committee in its evaluation of your request.

Part IV: Additional application materials – depending on the purpose of the application, be prepared to provide or answer the following:

Professional development

  • Course to be completed
  • Name Institution
  • Professional Development Confidential Financial Statement. This form includes: 1) Costs associated with attending the professional development opportunity; 2) Personal and household income information; 3) Statement of financial circumstances

AOSA Diversity Outreach Scholarship

  • How do you identify as a racial/ethnic minority?
  • Please describe your music education philosophy as it relates to Orff Schulwerk in your school setting. If applicable, please share what unique strengths you bring to this approach. How do you anticipate your students will benefit from your experiences at the Professional Development Conference?Make your statement as complete and concise as possible to help the committee in its evaluation of your request.


Please submit an official school profile that includes the percentage of students who receive federal free and reduced lunch. If not available, an official letter from an administrator giving the percentages may be submitted.

Instrument Inventory and Request Form (page 5 of online form): This form includes:

  • Current classroom inventory of general music instruments, including current condition of each instrument.
  • Vendor contact information
  • the list of instruments requested to be purchased
  • the catalogue/order number
  • the price, including shipping and handling (If request is for a package of instruments, please provide individual instrument prices and item numbers as well as the total package price)
  • delivery address

Please note: Instruments purchased will become the property of the school, not the teacher requesting the purchase.

Special project not one of the purposes above.

Provide a detailed project budget.

Funding of Project
If awarded a grant, AOSA will send an acceptance letter along with a Grant Agreement that is to be signed and returned before payment is processed.

If the grant is for professional development or a project, copies of the tax returns used to complete the original grant application must be submitted. AOSA will send a check to the individual, pending return of above mentioned paperwork, by April 30. If the grant is for more than $599, the grantee will receive a 1099-MISC in January of the following year. Grantees are responsible for keeping receipts of expenses for their own tax return. It is understood that funded professional development/projects will be completed by December 31. If the funds cannot be used by that time the committee may grant an extension if the request is made in writing by January 1.

If the grant is for the purchase of instruments, AOSA will place the order directly through the vendor requested in the grant application with shipping to the identified site on the application. In the event that prices have changed or the grant amount is for less than the total requested, AOSA reserves the right to modify the actual order accordingly.

Completion of Project
Upon completion of the project and in accordance with the Grant Agreement, an acknowledgement in the form of a thank you note, a head shot of recipient, and photographs of children playing the new instruments, in the case that monies are used for that purpose, are due to AOSA at within thirty days of completion. If sending photographs of children, a Universal Photo Permission form (included with grant agreement mailing) must accompany the photos.


for January 2020 deadline