All necessary pages and forms must completed and submitted using the online application (link below) no later than midnight on January 25. Letters of reference must also be completed and submitted online or received by AOSA headquarters by January 25. Incomplete applications or applications that are missing required components will not be considered.
The parts of the application include:
Part I: Basic Information (page 1 of online form)
This section includes: personal and school contact information, questions about your membership status in AOSA, and basic grant information. Please answer as completely as possible.
Part II: Curricula Vita (page 2 of online form)
Vita that includes:
• Professional Experience: List your most recent professional experience first. Include job title and dates of employment.
• Education: List most recent first. Include dates, degrees earned, and Orff Schulwerk teacher education.
• Other Professional Activities: Professional Associations, Performing groups, etc.
Part III: Project Description, 1-2 pages (page 2 of online form)
Please describe the nature and purpose of this project, and its immediate and subsequent value to: 1) the low-income population you represent/teach, 2) to you, and 3) to AOSA. Make your statement as complete and concise as possible to help the committee in its evaluation of your request.
Part IV: Additional application materials
If the application is for professional development, please submit the following:
*Name and address of Institution (page 3 of online form)
*Professional Development Confidential Financial Statement (page 4 of online form): This form includes:
- Costs associated with attending the professional development opportunity
- Personal and household income information
- Statement of financial circumstances
If the application is to provide instruments for your school/district, please submit the following:
*School Profile: Please submit an official school profile that includes the percentage of students who receive federal free and reduced lunch. If not available, an official letter from an administrator giving the percentages may be submitted. (page 3 of online form)
*Instrument Inventory and Request Form (page 5 of online form): This form includes:
- Current classroom inventory of general music instruments, including current condition of each instrument.
- Vendor contact information
- the list of instruments requested to be purchased
- the catalogue/order number
- the price, including shipping and handling (If request is for a package of instruments, please provide individual instrument prices and item numbers as well as the total package price)
- delivery address
Please note: Instruments purchased will become the property of the school, not the teacher requesting the purchase.
Part V: Professional Reference Letter Forms (page 6 of online form)
Give a copy of the reference page to three people who are to write a letter on your behalf. Letters are due to AOSA headquarters on January 25. References may be uploaded to the online application, submitted via email to firstname.lastname@example.org, or sent through standard mail to AOSA. Topics should include:
(a) Relationship to the applicant
(b) Knowledge of subject matter and teaching ability
(c) Relationships with supervisors, colleagues, students
(d) Work ethic: industry, follow-through, responsibility
(e) Evidence of interest or past experience in working with students of low-income populations. Letters should be sent directly to AOSA Headquarters.
Funding of Project
If awarded a grant, AOSA will mail out an acceptance letter along with a Grant Agreement that is to be signed and returned before payment is processed.
If the grant is for professional development or a project, copies of the tax returns used to complete the original grant application must be submitted. AOSA will send a check to the individual, pending return of above mentioned paperwork, by April 30. If the grant is for more than $599, the grantee will receive a 1099-MISC in January of the following year. Grantees are responsible for keeping receipts of expenses for their own tax return. It is understood that funded professional development/projects will be completed by December 31. If the funds cannot be used by that time the committee may grant an extension if the request is made in writing by January 1.
If the grant is for the purchase of instruments, AOSA will place the order directly through the vendor requested in the grant application with shipping to the identified site on the application. In the event that prices have changed or the grant amount is for less than the total requested, AOSA reserves the right to modify the actual order accordingly.
Completion of Project
Upon completion of the project and in accordance with the Grant Agreement, an acknowledgement in the form of a thank you note, a head shot of recipient, and photographs of children playing the new instruments, in the case that monies are used for that purpose, are due to AOSA at email@example.com within thirty days of completion. If sending photographs of children, a Universal Photo Permission form (included with grant agreement mailing) must accompany the photos.
Shields-Gillespie Funds will not be awarded to the same person more than once in three years. If a request has been denied, a person may apply again the following year.